Adrienne Clarkson ES

Chair/Co-Chair

arrange for meetings, prepare agendas, and chair meetings

ensure the minutes of council meetings are recorded and maintained (minutes should include, or have attached to them, any advice provided in writing to the principal, Board and/or senior staff by the council, and the written response or responses in reply)

ensure that accurate minutes and records, including records of all financial transactions, are kept available for at least four years at the School for examination without charge by any person, and that an annual Council year-end report including, where applicable, a financial report, are prepared and presented to the council

ensure that the minutes and records of the council during his/her tenure are passed on to his/her successor

ensure that a current principal profile is on file with the Board by 31 October of each year 

may participate or assign an alternate to participate in information and training program

communicate with the school principal/vice principal on behalf of council

ensure that there is regular communication with the school community

endeavour to consult with parents/guardians of all students enrolled in the school about matters under consideration by the council 

ensure that the constitution and by-laws of the council are maintained up to date and are reviewed annually by the council

consult with senior Board staff and trustees, as required

prepare an annual report and ensure the treasurer prepares financial statements to be submitted to the principal for distribution to the school community and the OCDSB

participate as ex-officio member on council committees

maintain the constitution and ensure a regular review by the council

communicate with the school community on a regular basis and ensure that parents/guardians of all students are consulted on matters under consideration

facilitate the resolution of conflicts

Vice Chair

fulfill the responsibilities of the Chair during Council meetings when the Chair is absent

assist the Chair in the fulfillment of the Chair’s responsibilities as the Chair may direct from time to time. 

ensure that accurate minutes and records, including records of all financial transactions, are kept available for at least four years at the School for examination without charge by any person, and that an annual Council year-end report including, where applicable, a financial report, are prepared and presented to the Council

ensure that the minutes and records of the Council during his/her tenure are passed on to his/her successor

ensure that a current principal profile is on file with the Board by 31 October of each year 

Treasurer

be responsible for any finances of the Council, and ensures safekeeping and the transition to their successor of the Council financial records in accordance with the policies and procedures of the Board

prepare the annual budget in consultation with Council and submit it to the Council for approval

oversee the financial requirements of all fundraising activities

have co-signing authority for banking purposes

provide a written annual financial report to Council

Secretary

ensure that adequate notice of meetings, the agenda and the previous minutes are circulated to all Council members

maintain full and accurate account of all Council meetings and ensure that minutes and records of decision are signed by the Chair / Co-Chair following their adoption by Council

prepare correspondence as required 

ensure the safekeeping and the transition to their successor of the Council records

provide for inspection the minute books and records of the Council to any members of Council or members of the School Community on request

Parent Representatives

contribute to school and school council discussions

solicit views of other parents/guardians and community members to share with the council

participate on council committees

observe the council’s code of ethics and constitution

encourage parents/guardians and community members to participate in events and programs

School Staff Representatives

contribute to school and school council discussions

solicit views from staff to share with the council

participate on council committees

observe the council’s code of ethics and constitution

communicate with staff on behalf of the council

Community Representatives

contribute to school and school council discussions

represent the community’s perspective and help build partnerships and links between the school and the community

participate on council committees

observe the council’s code of ethics and constitution

encourage parents/guardians and community members to participate in events and programs

Ottawa-Carleton Assembly of School Councils 

(OCASC) Representative

contribute to the discussions of the school council

represent our school’s council, participate in discussions, and take back new information to our school council.

represent the community’s perspective and help build partnerships and links between the school and the community

participate on council committees

observe the council’s code of ethics and constitution

encourage parents/guardians and community members to participate in events and programs

School Principal (Non-voting)

seek input of the school council on the School Learning Plan (SLP), school budgets and community partnerships

facilitate annual school council elections

distribute and post council communications to parents/guardians (including the annual report)

support and promote the council’s activities and acts as a resource on by-laws, regulations, and policies

attend all school council meetings or appoint a vice-principal delegate when required and may participate on council committees

forward relevant information from the OCDSB and the Ministry to the council

consider each recommendation made by the school council and advises the council of any action taken in response to the recommendation

solicit views of the school council on important educational issues such as: the development of school policies and guidelines regarding student achievement and well-being

develop school code of conduct, dress code, school learning plans, the communication of those plans to the public; and Board policies (as directed)

communicate with the council chair(s)

observe the council’s code of ethics and established bylaws

encourage parents/guardians and community members to participate in events and programs

Vice Principal (Non-voting)

fulfill the responsibilities of the principal during council meetings when the principal is absent

assist the principal in the fulfillment of the principal’s responsibilities